Panel Policy

Tsubasacon's panels are fan-driven discussions and workshops on topics including anime and manga series, Japanese culture, cosplay construction, video gaming, and everything in between. Panels are a great way to learn about new topics and to meet new friends who have interests in the same topics. If you are interested in running a panel for the 2013 convention, please read the information below before filling out the application.

Compensation Policy

All panelists, and one assistant, that complete two or more hours of programming will qualify for reimbursement of their convention badges at the end of the convention. The rate of reimbursement will be $20 per badge for the first two hours and $10 per badge for each additional hour. Reimbursements will not exceed the value of the pre-registration fees paid by the panelist and their assistant.

Panelists who are volunteers will not eligible for badge reimbursements though this policy. However, their panel programming hours may be credited towards their volunteer hours.

Cancellation Policy

In the event that you cannot host your panel or workshop, please contact the Panel Coordinator at This email address is being protected from spambots. You need JavaScript enabled to view it. to cancel your application. Panelists may freely cancel their applications by September 7, 2013 without penalties. Panelists who canceled after September 7, who fail to contact the Panel Coordinator directly about a cancellation, or who do not show up to host their panel or workshop may not be permitted to host a panel or workshop at the next convention.

Panelist Check-in

When panelists arrive at the convention, they are encouraged to check-in with the Panel Operations Desk. This allows the staff to take attendance of the panelists and review any equipment or technical needs for their panel. Panelists are also expected to check-in to the Panel Operations Desk at least ten minutes prior to the start of their panel.

Panel Room Information

Do to renovations to the meeting rooms, we are unable to provided any information about the rooms' size and capacity at this time. Each panel room will be equipped with a projector or television screen that can be hooked up to computers using a VGA cable. Projectors can also be hooked to gaming consoles using an S-Video or RCA cable. Please specify the desired connections under the technical requirements of panel application. No Wi-Fi service will be available to the panelists. Panelists are advised to have prepared presentations and screenshots before their panel. Whiteboards may also be available for each room.

Notes on Panel Length

When considering how long your panel will be, do not panic thinking that you must fill all of the time you requested. Give a best approximation of how long you believe your panel will take. If you have no idea how long your panel will last, then an hour is recommended. Set aside at least five minutes at the start and end of the panel's allotted time for setup and breakdown.

Notes on Panel Content

Tsubasacon prides itself as being a safe environment for children and teenagers. While Tsubasacon allows Mature-themed (inappropriate for children aged less than 18) material to be viewed and discussed at the convention, Tsubasacon utilizes a rating system in order to better inform parents of the content of an event. When applying for a panel, you will be asked to give an age rating for the content of your panel. Panelists are expected to adhere to the age rating which they have given their panel so that Tsubasacon can maintain its positive reputation.

• All ages: Content is appropriate for all ages.
• Teen (13+): Content is appropriate for children 13 and up with moderate violence, suggestive dialogue, infrequent coarse language, and/or some sexual situations. Persons under 13 should be accompanied by an adult.
• Mature (18+): Content is not suitable for persons under age 18 with intense violence, intensely suggestive dialogue, strong coarse language, and/or intense sexual situations. Picture ID with birth date must be show before being admitted into the event.

Notes on Equipment Compatibility

Do to compatibility issues experienced during 2010 between the projectors and certain laptops, Tsubasacon recommends all panelists use a laptop that is no older than five years running Windows XP or later (Windows 7 strongly recommended) and has the latest video drivers installed. Time may be available to check for compatibility between the panelist's laptop and the projector on Friday from 12:00pm to 12:30pm and Saturday morning from 9:00am to 9:30am.

Application

If you are interested in hosting a panel or workshop, you are encouraged to fill out the online application. Applicants are expected to fill the application out as accurately as possible with special emphasis on the applicant's contact information and scheduling preferences.

The deadline for submitting applications is August 31, 2013. The second round of approvals will not begin until after July 31. Applicants must be pre-registered before submitting an application.

Additional Information

If you have any additional questions, please contact the Panel Coordinator at This email address is being protected from spambots. You need JavaScript enabled to view it. for more information.