Artist Alley Applications open in May! The following information is from 2016 and not up to date!
Artist Alley is open to all kinds of artists, including (but not limited to): fine arts, manga/doujinshi-ka, painters, crafters, sewers, jewelers, and other types of small art/craft displays such as school clubs and art organizations. Artist Alley is for showcasing an exhibitor’s personal work, therefore the sale of commercial or copyrighted merchandise is restricted to the Commercial Vendor Spaces. Artists who wish to sell published material may request a single table under Dealer’s pricing through the Dealer Room Coordinator.
Anyone interested in applying for a table in the Artist Alley must first submit their application before the June 1st, 2016 review deadline. Tables will be offered to artists after a review period; considering relevancy to convention and uniqueness (too many of the same type of craft, for example, might be declined), space constraints and orginality of artwork/craft.
By applying to the Tsubasacon 2016 Artist Alley, you (the Exhibitor) agree to abide by these rules.
Quick Breakdown of Events
- Application Process begins May 1st, 2016 and ends June 1st, 2016.
- Tables will be reviewed and chosen by July 1st, 2016 on all submissions as they are received.
- Acceptance letters are sent out before July 15th, 2016.
- Accepted Artists will have two (2) weeks to respond to their acceptance letter and send payment. Late payments or extensions will not be accepted.
- All Artists who were not drawn will be placed on the Waiting List.
- Wait Listed Artists will be drawn to fill any unpaid spots after August 1st, 2016.
- September 1st, 2016 is the deadline for groups to submit names of members to receive 3-Day Artist Badges.
- September 7th is the cancellation deadline, no tables may be refunded after this date.
- Artists will receive an email packet of information by September 23rd, 2016 for check-in instructions at the convention.
Artist Alley Tables and Rates
Each space in the Artist Alley includes an 8’ x 2’ table and two chairs. Artists may ask to reserve a maximum limit of two (2) tables. Depending on space, second tables will be given on a first-come first-serve basis. Exhibitors may configure their space as they like so long as it does not interfere with other exhibitors or violate fire codes (which includes, but is not limited to, moving a table into and impeding traffic flow of the walkway, not leaving a 3 foot gap between tables of other artists and your own, or creating walls of any sort that exceed 8 feet tall).
Rates for Artist Alley are $80 for each space. Registration for a table in Artist Alley includes one (1) 3-Day Artist Badge for Tsubasacon 2016 (you will not need to register separately to attend events). Table arrangement will be assigned by the Artist Alley Coordinator but requests may be considered as to location.
Electrical sockets may be requested, but due to safety concerns (electrical and fire hazards) the Artist Alley Coordinator must be made aware of the need before the convention due to amount of sockets available. Please note, not every artist will have access to power and those who use electrical outlets hazardously will be asked to leave the Artist Alley.
Entry & Setup
Artists setup begins Thursday night before the convention for a few hours and also again on Friday morning. Thursday night setup will be conducted only through the back loading docks and artists may pick up their badges at that time. During Friday morning setup, passes must be acquired in order to enter the back dock before receiving their badges. Once the vendor room opens to the convention on Friday afternoon, the dock will not be available and artists must enter through the front and check in with convention registration.
Sharing and Extra Badge Policy
Artists who wish to share a table with another attendee, or groups who wish to display their artwork together, must designate one person to be their leader. This leader should fill out the registration for their group under his or her name, indicating the number of members who may be in attendance at the table during the weekend. Each of the other members will then need to register for Tsubasacon 2016 3-Day Pre-Registration by Sept. 1, 2016 and must have an artist badge in order to be at the table. This also includes anyone just “watching” the table for the weekend, if they are in the alley, they must have a badge, even if they do not plan to attend other events during the weekend or they will not gain entry. The group leader may request these badges by submitting the names and email addresses of their group members who are registered to be switched to a 3-Day Artist Badge by emailing the Artist Alley Coordinator.
All forms of artwork may be sold in the Artist Alley. That said, Tsubasacon is a family-friendly convention so Adult Materials should be strictly monitored. Explicit materials such as nudity, sexual situations, extreme violence and other adult rated themes should be in binders/boxes that are not available for minors. If you wish to sell these materials, please ask to see a picture ID for anyone over 18 years of age. This includes commissioned artwork. Artists who do not abide by these rules will be asked to leave the convention, with no refund, and will be banned from future Artist Alleys.
Fan Art is also acceptable in the Artist Alley. We do not limit the amount of Fan Art that may be displayed at your table, however, we do ask that some original artwork be displayed with it, since Tsubasacon wants to see what YOU do, not just your favorite manga artist! Copied artwork, or selling of other artwork as your own, if discovered, will be caused for immediate eviction from the convention.
All types of crafts may be sold at the Artist Alley including (but not limited to): handmade jewelry, crocheted/knitted items, small hand-sewn items, sculptures, pixel bead sprites, carved wooden items, sculptures, painted figures and soaps/candles. Smaller items such as props and accessories like hats, scarves, tote-bags, gloves and jewelry will be accepted.
Full cosplay costumes, kimonos, leatherworking, glass etching or licensed artwork made into other creations will not be accepted in the artist alley as they might represent a conflict of interest with our dealers/copyright infringement, and interested parties are asked to apply as a Dealer. If you have any questions on whether your work might compete with a vendor, please ask the artist alley coordinator for assistance.
NO FOOD is allowed to be sold in the Artist Alley, no matter how crafty it is, the convention center prohibits the sale of food items without a food vending permit.
Artist Alley Formalities
We ask that artists show respect to attendees, convention staff and other artists. Tsubasacon is a family oriented convention so please refrain from excessive use of profanity or noise. If you wish to play music it is acceptable, but if it disturbs other artists or attendees, we will ask you to turn it down.
Please be considerate to those around you and clean up after your tables. The Big Sandy Convention Center has a very hard working staff but in past years some artists have left considerable messes when they leave the artist alley. Those leaving considerable messes may not be welcomed back.
Our artist alley will hold vendor room hours this year and be in the same space with our vendors. At this time we cannot set up tables outside of the vendor room for artists who wish to hold longer hours, so please take this into consideration when planning on setting up your tables for maximum selling time. Hours vary, but typically run 8 hours on Friday/Saturday and 6 hours on Sunday.
As a paying ‘vendor’, you have the right to ask loiterers to move on if they are blocking your table, so long as you do it in a non-threatening way. Convention staff will be happy to assist you in any way possible.
The Artist Alley staff is more than willing to address any concerns or questions you have before and during the registration period and will be available for the majority of the weekend.
Include all information specified, including links to examples of your artwork (deviantART, Facebook, Imgur, or a personal website are all accepted), or in an email to the Coordinator, you may attach example photos/artwork (JPGs, GIFs, PNGs accepted).
Examples of artwork do NOT have to encompass everything you are bringing, but must be an accurate representation of what you may sell during the weekend.
Once all submissions have been received and approved, the Artist Alley Coordinator will send a confirmation email. All submissions must be dated no later than July 1, 2016. Those arriving later than this date will be added to the waiting list. The review approval process will take place before July 15th, 2016 with a notification posted on the website that emails will follow. The Coordinator will hold your reservation for two weeks for payment once the email has been sent. After two weeks your table will be offered to another interested party. Those who lose their spot may try again if there is room still available.
Payment can be made online using PayPal. Instructions will be included in the acceptance letter. Payment may also be made in the form of personal check, certified/cashier’s check, money order or postal money order. There will be a P.O. Box address available with the acceptance letter.
Any payments received without the approval letter will be denied and returned.
Artist Alley tables cannot be cancelled after September 7th, 2016. No refunds will be given after this date.
Applications are currently closed!